How to fill a Dematerialisation Request Form

"Demat Request Form" (DRF), you must have heard of at some point during your investing career. The Demat (Dematerialisation) account has made it easier and more accessible to invest in securities like stocks, bonds, and mutual funds in the contemporary financial world. You can hold your securities electronically with a demat account, doing away with the requirement for paper certificates.

You must fill out a Demat Request Form, also known as the DRF form, in order to start the process of converting your paper share certificates into an electronic format or moving your shares across Demat accounts.

We will go into the specifics of what a DRF is, its types, and how to fill it out appropriately in this article.

What is a Dematerialisation Request Form (DRF)?

One crucial document that makes the dematerialisation of physical assets easier is a Demat Request Form, also known as a Dematerialisation Request Form. Physical share certificates and other securities are converted into electronic form using this defined form in India. All of your investments will be securely kept in your Demat account with a depository participant thanks to this procedure.

Investors now manage their shares much more easily thanks to the introduction of Demat accounts and the DRF form. Before India's depository system was established, investors had to deal with heavy, difficult-to-handle share certificates that were vulnerable to theft, loss, and falsification. For investors, the introduction of Demat accounts via the DRF form has increased security, transparency, and transfer convenience.
 

What are the Types of DRF (Demat Request Form)?

There are several varieties of the Demat Request Form (DRF), each with a distinct function to support diverse dematerialisation scenarios. The primary DRF form types that are frequently utilised in India are as follows:

1. Standard Form for Demat Request: The most popular and standard form for dematerialising physical securities is the Normal Demat Request Form. When investors want to convert their physical bonds, share certificates, or other qualified securities into electronic format, they use this form. The securities will appear in the investor's Demat account with the appropriate depository participant after they are dematerialised.

2. Transmission-cum-Dematerialization Form: When the securities' holder has died and the surviving joint holders or legal heirs wish to move the securities to their Demat accounts, they utilise the Transmission-cum-Dematerialization (Transmission-cum-Demat) form. In these situations, the surviving holders or legal heirs must provide the depository participant with this form and the required supporting documentation, such as the death certificate. Following that, the securities will be moved to the appropriate Demat accounts in accordance with the guidelines specified in the form.

3. Transposition-cum-Dematerialization Form: When the ownership of the securities needs to be rearranged before dematerialisation, the Transposition-cum-Dematerialization (Transposition-cum-Demat) form is utilised. Investors can use this form, for example, to rectify misspelt names or to change the order of names before moving forward with the dematerialisation process.

To guarantee a precise and efficient procedure, it is crucial to utilise the DRF form that is relevant to the particular circumstance you are handling. The structure of these forms may differ slightly amongst repository participants, but the essential data needed is always the same.

How to Fill a DRF (Demat Request Form)?

Here’s a step-by-step guide on filling out a Dematerialisation Request Form (DRF) correctly.

1. Contact Number and Date: Enter your existing phone number and the date of submitting the DRF.

2. Specific Client ID: Each client is assigned a unique ID; enter the number accurately.

3. Account Holder(s): Write the name(s) of the account holder(s) in the same order as listed in the Demat account.

4. Face Value: Specify the face value of the security mentioned in the physical share certificate.
 
5. Quantity of Shares: Indicate the number of shares according to the certificate.
 
6. ISIN: Enter the ISIN, a unique 12-digit alphanumeric code assigned to shares, bonds, debentures, and other securities when admitted into the depository system. The first two digits represent the country of registration for the security.

7. Details of Security: Tick whether the securities are free or locked in, and provide the total number of certificates.

8. Folio Details: Enter the folio number, specific numbers, certificate numbers, and quantity of shares. Provide the from and to numbers if the certificate numbers are in sequence. If not, enter each number separately in individual rows.

9. Signature: All account holders should sign the form in the order of their names as listed in the account. The signatures must match the specimen signatures on record with the registrar.

10. Declaration: Provide a statement saying that the information in the application form is true to the best of your knowledge.

11. Form ISR-2: To confirm the signature of the securities held by the banker, fill in the details of the company name, type of security, number of shares, and ISIN in Form ISR-2.
 

Conclusion

Converting your physical shares into digital form is known as dematerialisation, and you can request this by submitting a DRF. It is simple and hassle-free to convert using DRF provided you complete the form carefully. If there are any mistakes, they can be fixed and altered with the help of the appropriate authorities.