GSTR 1

GSTR 1 is a form that businesses need to fill out every month or quarter to report all their sales. When entering sales invoice details make sure to include a correct GSTIN or Goods and Services Tax Identification Number.

What Is GSTR 1?

GSTR 1 is a crucial GST form where businesses report their sales and outgoing supplies for a specific month or quarter. Essentially, it's a summary of all the goods and services a business has sold during that period. This form is one of around 15 different GST return forms but it's especially important because it captures the details of a company's sales. Regular dealers must fill out this form to ensure accurate tax reporting and compliance with GST regulations.

When Is GSTR 1 Due?

Due dates for GSTR 1 filings depend on the total sales of your business. If your revenue reaches up to Rs. 5 crore, you can choose to submit quarterly returns through the QRMP scheme, with deadlines falling on the 13th of the month following the respective quarter. However, if you do not opt for the QRMP scheme or if your sales exceed Rs. 5 crore you must file your returns monthly with the due date being the 11th of the following month.

Who Is Liable To File GSTR 1?

Every registered dealer has to file GSTR 1 even if there are no sales or transactions for that month. However the following individuals or entities are exempt from filing GSTR 1

• Input Service Distributors: Businesses that receive invoices for services used by their branches.
• Composition Dealers: Businesses registered under the GST composition scheme. Companies with an annual turnover of up to ₹1.5 cr can opt this scheme.
• Suppliers of Online Information, Database Access or Retrieval Services.
• Non-Resident Taxable Persons: Individuals or businesses importing goods and services from outside India or managing a business on behalf of a non-resident Indian.
• Taxpayers liable for TCS or Tax Collected at Source or TDS

How To File GSTR 1?

1. Log in: Use your user ID and password to log in to the GSTN portal.
2. Go to Returns: Navigate to Services and click on Returns.
3. Select Period: Choose the month and year for which you want to file on the Returns Dashboard.
4. Open GSTR 1: Click on GSTR 1 for the selected period.
5. Prepare Returns: You can either prepare the returns online or upload them.
6. Add Invoices: Add your invoices or upload them as needed.
7. Review Details: Make sure all the details are correct.
8. Submit: Click Submit.
9. File GSTR 1: After validation click File GSTR 1.
10. Sign: Digitally sign the form or use E sign.
11. Confirm: Click Yes on the confirmation pop up.
12. Get ARN: Wait for the Acknowledgement Reference Number or ARN to be generated.
 

Filing GSTR 1: What Do You Need To Keep In Mind?

When you file your GSTR 1 which is a part of your GST return there are a few things to remember.

1. Make sure you input the right GSTIN and HSN codes to avoid mistakes.
2. Check if the transaction is within your state or involves other states.
3. You can edit uploaded bills before submission but once it's in you can't change it. You'll have to wait for the next month's filing.
4. You won't be able to revise your return after submission so be accurate.
5. Upload invoices throughout the month to avoid doing it all at once.
6. Some businesses need a digital signature, while others can E sign.
7. If your business's location changes, the applicable taxes might change too.
8. Once the recipient accepts the details, you can't alter the tax invoice. But you can issue a credit note or supplementary invoice for adjustments.
9. There are third party software options available to make filing GSTR 1 easier.

How To Revise GSTR 1?

Once you file a GST return you can't change it. If you make a mistake in your return you can correct it in the return for the next period. For example if you make a mistake in your March 2024 GSTR 1 you can fix it in the GSTR 1 for April 2024 or later.

Last Date For Filing GSTR 1?

Due dates for filing GSTR 1 depend on your total sales:

1. If your sales are up to Rs. 5 crore:

• You can file returns every quarter under the QRMP scheme.
• Due date is the 13th of the month following the quarter.

2. If your sales are more than Rs. 5 crore or you choose not to use the QRMP scheme:

• You must file returns every month.
• Due date is the 11th of the next month.

For Businesses with Turnover More than Rs. 5 Crore

For Businesses with Turnover up to Rs. 5 Crore (QRMP Scheme)

13th Apr 2025 What Is The GSTR 1 Late Fee And Penalty?

Late fees for filing GSTR 1 late are as follows:

1. For non nil returns:

• Late fee: ₹50 per day (₹25 under CGST Act, 2017 and ₹25 under respective SGST/UTGST Act, 2017)
• Maximum late fees:

         a. Turnover up to ₹1.5 cr: ₹2,000
         b. Turnover between ₹1.5 crore and ₹5 crore: ₹5,000
         c. Turnover over ₹5 crore: ₹10,000

2. For nil returns:

• Late fee: ₹20 per day (₹10 under CGST Act, 2017 and ₹10 under respective SGST/UTGST Act, 2017)
• Maximum late fee: ₹500

Originally the late fee was ₹100 per day (non-nil) and ₹25 per day (nil) under each Act but CBIC reduced these fees to help businesses with GST return filing. The CBIC capped the maximum late fees from June 2021 as per notification 20/2021.
 

Conclusion

GSTR 1 is a key form for businesses to report their sales and outgoing supplies under GST required monthly or quarterly depending on turnover. For turnovers up to ₹5 crore filing can be quarterly by the 13th of the month after the quarter for turnovers above Rs. 5 crore, it's monthly by the 11th of the next month. Accurate details are crucial as corrections can only be made in future returns. Penalties apply for late submissions. To file log into the GST portal prepare and review your returns then submit with a digital or Esignature.